Stitch counts, thread spools and quotes you can trust
Hivara is inventory and production software for embroidery shops. Track thread by the spool, stabilizer by the sheet and blanks by the piece, amortize digitizing into every design, and quote custom work from real numbers in minutes.
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A embroidery in Hivara
Product
Embroidered Cap
SKU CAP-EMB-01
Material
Embroidery Thread
tracked in spool · Thread
Supplier
Blank Apparel Co.
Variations
Size, Color
Built around how embroidery shops actually work
- 1
Thread is bought by the cone, used by the stitch
A 5,000-stitch design uses a knowable length of thread. Cost designs by stitch count and the cones on the rack turn into priced work instead of vague overhead.
- 2
Digitizing fees belong in the price
A $40 digitizing job on a design you'll stitch 80 times adds 50¢ a piece — on a one-off it adds $40. Amortize it per design so quotes carry it correctly either way.
- 3
Custom quotes under pressure
The customer wants 24 caps with their logo by Friday and a price now. With blanks, thread, stabilizer and machine time in a recipe, the quote takes minutes and survives contact with reality.
- 4
Blanks in every size, hooped one at a time
Caps, polos and totes each carry their own blank cost and size curve. Per-variation stock means a 24-piece order checks against real counts before you say yes.
What a embroidered cap really costs
This is the math Hivara does for every product you make — every line from a real bill of materials, updated whenever a supplier price changes.
Machine time and your labor sit on top — the material floor is what keeps a rush quote from going negative.
Embroidered Cap
- Blank cap
- $2.40
- Thread (~5,000 stitches)
- $0.35
- Stabilizer + backing
- $0.18
- Digitizing (amortized)
- $0.25
- Box
- $0.45
Track everything that goes into a embroidery
From raw materials to finished stock, Hivara keeps embroidery shops on top of:
- blank tees and totes
- ink and heat transfers
- thread
- hang tags
- poly mailers
A embroidery in Hivara
Product
Embroidered Cap
SKU CAP-EMB-01
Material
Embroidery Thread
tracked in spool · Thread
Supplier
Blank Apparel Co.
Variations
Size, Color
A day in Hivara, for embroidery shops
Step 1
Rack in your materials
Thread by the spool, stabilizer by the sheet, blanks by size — each at its real purchase price.
Step 2
Cost designs by stitch count
Stitches convert to thread use and machine time; digitizing spreads across expected quantity.
Step 3
Stitch the order, log the run
A 24-cap job deducts blanks, thread and stabilizer, and books 24 finished caps to the order.
Step 4
Quote the next job faster
Saved recipes make repeat logos instant and new quotes a template away — margins included.
Questions embroidery shops ask
How do I price embroidery work?
Cost the blank, thread by stitch count, stabilizer, a share of digitizing, then machine time and labor. Shops commonly quote per 1,000 stitches on top of the blank — knowing your true floor per piece is what makes that formula safe.
How much thread does an embroidery design use?
Roughly 5–7 meters per 1,000 stitches for the top thread, plus bobbin. A 5,000-stitch left-chest logo uses about 30 meters — cents in thread, but across a year of orders it's a real line your pricing should carry.
How should I handle digitizing fees?
Two honest options: bill it separately up front, or amortize it into the per-piece price across the expected order size. For repeat customers, amortizing wins jobs; the recipe keeps track either way.
Can Hivara manage custom embroidery orders?
Yes — made-to-order jobs check blank stock before you commit, carry their own recipe and quote, and draw down materials when stitched. Repeat logos reuse the saved recipe, so the second order quotes itself.
How do I track blanks for an embroidery shop?
Caps, polos, totes and jackets each live as products or materials with size and color variations. Receiving books them in by count; every hooped piece draws one down — so the blank shelf and the books agree.
Hivara for other crafts
Guides for embroidery shops
All guidesHow to Price Your Handmade Products (Without Guessing)
Most makers price by gut feel and quietly lose money. Here's a simple formula that covers your materials, pays you for your time, and leaves real profit.
How to Calculate the True Cost of a Handmade Product
Materials are only part of the story. Here's how to find the real cost of a handmade product — including the costs that quietly eat your profit.
Inventory Management for Etsy Sellers: A Simple System
Spreadsheets break the moment your shop grows. Here's a simple inventory system for Etsy sellers that keeps materials, finished stock, and reorders under control.
5 Signs You've Outgrown Spreadsheets for Inventory
A spreadsheet is the right first tool for inventory. But there's a moment it starts costing you more time than it saves — here are the 5 signs.
Run your embroidery business like a business
Know your true cost and profit, track every material, and produce by scan. Start free — no credit card. Or try the free pricing calculator first.