Green in, roasted out, margins by the ounce
Hivara is inventory and production software for coffee roasters. Track green beans by the ounce and the lot, count roast shrinkage into every bag, and price each origin, size and grind from what the coffee truly costs after the roaster's done with it.
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A coffee in Hivara
Product
Single-Origin Roast (12 oz)
SKU COFFEE-12OZ
Material
Green Coffee Beans
tracked in oz · Coffee
Supplier
Roast & Pantry Supply
Variations
Roast, Size, Grind
Built around how coffee roasters actually work
Roasting shrinks your inventory by design
Fifteen ounces of green becomes twelve of roasted — moisture leaves, weight leaves, cost stays. Yield-aware recipes cost bags on roasted reality, not green math.
Origins are lots, and lots matter
This month's Huila tastes like this month's Huila. Lot-tracked green means every bag traces to its origin lot — for consistency, storytelling and the rare quality question.
Size and grind multiply the shelf
Five sizes and five grinds per roast is twenty-five combinations. Variations keep each priced and counted while the roast itself stays one product.
Freshness is the product
Roasted coffee peaks in weeks, not quarters. Roast-dated batches show what's at peak, what's aging, and what this week's roast plan should actually be.
Track everything that goes into a coffee
From raw materials to finished stock, Hivara keeps coffee roasters on top of:
- green coffee, tea or spices by weight
- bags and tins
- labels
- filters and inclusions
A coffee in Hivara
Product
Single-Origin Roast (12 oz)
SKU COFFEE-12OZ
Material
Green Coffee Beans
tracked in oz · Coffee
Supplier
Roast & Pantry Supply
Variations
Roast, Size, Grind
A day in Hivara, for coffee roasters
- 1
Land green by the lot
Each origin arrives as ounces (or pounds) with its lot and price — the raw side of every future bag.
- 2
Roast with yield counted
A roast batch converts green to roasted at your real shrinkage, dated and lot-linked.
- 3
Bag by size and grind
Roasted stock fills 8 oz to 5 lb bags in every grind, each drawing beans, bag, valve and label.
- 4
Roast to the sales curve
Sales by roast and size shape next week's roast plan — fresh coffee, minimal waste, no stale shelf.
What a single-origin roast (12 oz) really costs
This is the math Hivara does for every product you make — every line from a real bill of materials, updated whenever a supplier price changes.
Cost the green at roasted yield or every bag quietly loses 15–18% — the roaster's oldest pricing leak.
Single-Origin Roast (12 oz)
- Green beans (15 oz green → 12 oz roasted)
- $3.30
- Bag + one-way valve
- $0.65
- Label
- $0.30
Questions coffee roasters ask
How do I price roasted coffee bags?
Start from green cost at roasted yield — the ounces that survive the roast — add bag, valve and label, then roast labor and margin. A $17 bag on $4.25 all-in materials funds the roasting time, the misroasts and the growth.
How do I account for coffee roast shrinkage?
Coffee loses 12–20% of its weight in the roast depending on level. Set your measured loss per roast profile in the recipe, and a 12 oz bag will draw the ~15 oz of green it truly consumed.
Do small roasters need lot tracking?
It's the cheapest professionalism there is: every roast links to its green lot, so consistency questions, customer favorites and any quality issue resolve to a specific purchase. Specialty buyers notice roasters who know their lots.
How do I manage grind and size options without SKU chaos?
Size and grind are variations on one roast — twenty-five combinations, one product to maintain. Each carries its own bag cost (a 5 lb bag isn't five 1 lb bags) and its own count.
How much green coffee should I keep on hand?
Enough to cover your roast plan through the next delivery, plus a buffer for the bestseller. Usage-based reorder points on each origin keep the green shelf ahead of the roast schedule without tying up cash in slow lots.
Hivara for other crafts
Guides for coffee roasters
All guidesHow to Price Your Handmade Products (Without Guessing)
Most makers price by gut feel and quietly lose money. Here's a simple formula that covers your materials, pays you for your time, and leaves real profit.
How to Calculate the True Cost of a Handmade Product
Materials are only part of the story. Here's how to find the real cost of a handmade product — including the costs that quietly eat your profit.
Inventory Management for Etsy Sellers: A Simple System
Spreadsheets break the moment your shop grows. Here's a simple inventory system for Etsy sellers that keeps materials, finished stock, and reorders under control.
5 Signs You've Outgrown Spreadsheets for Inventory
A spreadsheet is the right first tool for inventory. But there's a moment it starts costing you more time than it saves — here are the 5 signs.
Run your coffee business like a business
Know your true cost and profit, track every material, and produce by scan. Start free — no credit card. Or try the free pricing calculator first.