Small product. Big SKU list. Kept straight.
Hivara is inventory and production software for keychain makers. Track acrylic blanks, hardware and prints by the piece, keep a couple dozen designs from becoming a spreadsheet nightmare, and know your margin on every ring you clip together.
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A keychain in Hivara
Product
Acrylic Keychain (2 in)
SKU KEY-ACRYLIC-2
Material
Acrylic Blank
tracked in each · Blanks
Supplier
Bead & Wire Co.
Variations
Size, Color
Track everything that goes into a keychain
From raw materials to finished stock, Hivara keeps keychain makers on top of:
- wire and chain
- beads and stones
- findings and clasps
- blanks
- boxes and pouches
A keychain in Hivara
Product
Acrylic Keychain (2 in)
SKU KEY-ACRYLIC-2
Material
Acrylic Blank
tracked in each · Blanks
Supplier
Bead & Wire Co.
Variations
Size, Color
Built around how keychain makers actually work
A dozen designs becomes fifty SKUs fast
Two sizes and four colorways per design multiplies quickly. Variations keep every combination counted under one product each — so the catalog grows without the chaos.
Hardware is bought by the bag, lost by the piece
Rings, chains, clasps and tassels arrive 100 to a bag and disappear one build at a time. Piece-level tracking means the hardware bin finally matches the numbers.
Market prep without the midnight recount
Packing for a con or craft fair starts with knowing what's actually made. A live finished-goods count shows what needs a production night — before the night before.
Cheap items punish sloppy costing
On a $7 keychain, 40 cents of untracked cost is 6 points of margin. Blanks, print, hardware and the polybag all belong in the recipe.
What a acrylic keychain (2 in) really costs
This is the math Hivara does for every product you make — every line from a real bill of materials, updated whenever a supplier price changes.
At this margin a 3-for-$18 bundle still earns 78% — priced from numbers, not nerves.
Acrylic Keychain (2 in)
- Acrylic blank
- $0.55
- UV print / vinyl
- $0.30
- Ring + clasp + connector
- $0.28
- Polybag + backing card
- $0.20
A day in Hivara, for keychain makers
- 1
Stock blanks and hardware
Acrylic blanks, rings, clasps and packaging by the piece; prints and vinyl by the sheet or foot.
- 2
Recipe each design and size
A 2-inch design uses one blank, one print, one ring set and a polybag — its cost is the sum, always current.
- 3
Batch a production night
Assemble thirty keychains across five designs; materials deduct and thirty finished pieces hit the count.
- 4
Pack for markets from real numbers
The finished-goods list is the packing list — and post-market sales logging shows exactly what the table earned.
Questions keychain makers ask
How do I track inventory for a keychain business?
Blanks, hardware and packaging as piece-counted materials; each design and size as a product with a recipe. Production nights deduct materials and add finished stock, so both sides of the bench stay counted.
How should I price acrylic keychains?
Most 2-inch acrylic keychains cost $1.00–$1.75 all-in and sell for $6–$9. Know your exact number first — then bundles, con discounts and wholesale offers are decisions, not gambles.
How many keychain designs is too many?
The honest answer is: however many you can keep in stock and track. Watching sales per design shows which quarter of the catalog earns most of the money — and which designs to retire at the next restock.
Do keychain bundles actually increase sales?
Bundles raise average order value reliably when the discount is priced from real margin. A 3-pack at a small discount moves slow designs alongside bestsellers without hurting the table's take.
Can I sell keychains on Etsy, at cons and in shops from one inventory?
Yes — one finished-goods count serves every channel, so selling out at a con updates what your online shop can promise. No more overselling a design that went home in someone's tote.
Hivara for other crafts
Guides for keychain makers
All guidesHow Product Bundles Can Increase Your Sales
Bundles are one of the easiest ways to raise your average order — and move slow stock. Here's how to build ones that sell without giving away your margin.
How to Prepare Your Inventory for a Craft Fair
The night before a market shouldn't be a frantic count. Here's how to prep your inventory so you bring the right stock, sell smoothly, and reconcile after.
How to Sell on Multiple Channels Without Overselling
More sales channels means more reach — and more ways to oversell the same item. Here's how to keep one honest stock count across all of them.
Run your keychains business like a business
Know your true cost and profit, track every material, and produce by scan. Start free — no credit card. Or try the free pricing calculator first.